REPORTS TO	Purchasing Administrator
FLSA STATUS	Non-Exempt	SUPERVISES	No
JOB FAMILY	Fiscal Services	FTE	1.0
WORK CALENDAR	253	GRADE	N
APPROVED		REVISED	07/25/2022

 

SUMMARY: Under the general direction of the Purchasing Administrator, performs the duties of accurately handling all p-card accounting functions to ensure the ultimate benefit to each student enrolled.

 

 

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Maintain compliance with ARS rules and regulations and USFR guidelines pertaining to purchasing cards.
• Manage purchasing card program. Reconcile, maintain records, validate purchases, etc.
• Maintain a continuous internal program to safeguard against over expenditure of any purchasing card purchases.
• Maintain appropriate vendor records, entering vendor information in accounting system, securing W9's.
• Greet public, answer phones and respond to inquiries from public, staff and vendors.
• Assist with scheduling meetings for purchasing department.
• Assist with preparing, placing order, and distribution of purchase order forms to vendors and warehouse.
• Assist with revising requisitions approved by Purchasing Administrator.
• Provide problem solving services to end users, receiving, and accounting relating to p-cards.
• Perform training to end-users on various p-card processes and procedures.
• Establish and maintain good rapport with students, employees, community members and vendors.
• Maintain a high level of ethical behavior and confidentiality.
• Performs other job related duties as assigned.

EDUCATION:

• High school diploma or G.E.D. required.

EXPERIENCE:

• Previous experience in p-card accounting or similar duties.
• Prior experience in Government accounting preferred.
• Must possess skills including using a computer and related software and office equipment; researching specifications, costs, and descriptions of materials and supplies; preparing and making oral and written presentations; and communication, interpersonal skills as applied to interaction with assigned staff, coworkers, supervisor, the general public, etc. sufficient to exchange or convey information and to receive work direction.

 

LICENSING/CERTIFICATIONS:

• Valid Level I Identity Verified Prints (IVP) Arizona Fingerprint Clearance Card (FPCC).

COMPUTER SKILLS:

• Demonstrated competency in computer literacy, Word and Excel.

KNOWLEDGE OF:

• Knowledge of the Arizona Procurement Code or AZ School District Procurement Rules and Regulations.
• Interpersonal skills as applied to interaction with assigned staff, coworkers, supervisor, the general public, etc. sufficient to exchange or convey information and to receive work direction.
• Techniques and methods for organizing, prioritizing, and monitoring work.
• Business math concepts.
• Filing and record-keeping principles.
• Uses and properties of supplies and equipment.
• Applicable federal, state and local laws, codes, regulations.
• Customer service principles.
• Modern office technology.

SKILL IN:

• Researching specifications, costs, and descriptions of materials and supplies.
• Reviewing and analyze procedures and reports. 
• Performing mathematical and statistical analysis of data.
• Writing general correspondence and speaking effectively with others.
• Interpreting an assortment of instructions furnished in variable forms.
• Applying reason to research and solve moderately complex issues with little or no assistance. 

 

ADA AND OTHER REQUIREMENTS:

Positions in this class typically require:  balancing, stooping, kneeling, crouching, reaching, standing, walking, fingering, grasping, feeling, talking, hearing, seeing and repetitive motions.

 

Light Work:  Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects.  If the use of arm and/or leg controls requires exertion of forces greater than that for Sedentary Work, and the worker sits most of the time, the job is rated for Light work.

 

Working Conditions:  Work is routinely performed in an indoor, office environment.

 

The information contained in this job description is for compliance with the Americans with Disabilities Act (ADA) and is not an exhaustive list of the duties performed by this position. Additional duties are performed by the individuals currently holding this position and additional duties may be assigned.

 

The Dysart Unified School District is an Equal Employment Opportunity Employer in compliance with Title VI of the Civil Rights Act of 1964, Civil Rights Act Title VII of 1972, Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973 and the Americans with Disabilities Act (ADA) of 1990. Dysart Unified School District does not discriminate on the basis of race, color, religion, national origin, sex, disability or age in employment or in any of its educational programs or in the provisions of benefits and services to students.